1*     S.O. 990(E ) the 27^th October, 1988. - In exercise of the powers conferred by section 19 of the National Oilseeds and Vegetable Oils Development Board Act, 1983 (29 of 1983), the National Oilseeds and vegetable Oils Development Board, with the previous sanction of the Central Government, hereby makes the following regulations, namely: -

CHAPTER – 1

Preliminary:

1.                  Short title, commencement and application,- (1) These regulations may be called the National Oilseeds and Vegetable Oils Development Board Regulations, 1988. 

(2)               They shall come into force on the date of their publication in Official Gazette.

2.                  Definitions.- In these regulation unless there is anything repugnant in subject or context,- 

(a)                ‘Act’ means the National Oilseeds and Vegetable Oils Development Board Act, 1983 (29 of 1983) Committee’ means any committee including  ad hoc committee of the Board under section 8;

(b)               ‘rules’ means the National Oilseeds and Vegetable Oils Development Board Rules, 1984 made under section18;

(c)                ‘Secretary’ means the Secretary of the Board;

(d)               ‘section’ means a section of the Act;  

(e)                The words and expressions used and not defined in these regulations but defined in the Act shall have the meanings respectively assigned to them in the Act. 

CHAPTER – II
Procedure for Meetings of the Board and its Committees

3.                  Meeting of the Board and its committees. -  (1) The Board  shall hold at least three meetings in each financial year on such dates and at such places as the Chairman may think fit and the interval between any two ordinary meetings shall not in any case be longer than  eight months;
Provided that the Board may, with the permission of the Central Government, hold less than three meetings in any particular financial year.

(2)               The Managing Committee shall hold at least one meeting in every quarter on such dates and at such places as the Vice-Chairman may think fit and the interval between any two ordinary meetings shall not in any case be longer than four months :
Provided that the Managing Committee may, with the permission of the Board, hold no meeting in any particular quarter.

4.                  Power to call meetings.- (1) The Chairman and the Chairman of the Committees may at any time call a meeting of the Board and of any of the committees, respectively and shall do so also if a requisition for a meeting is presented to them in writing by at least twelve members   in the case of a meeting of the Board and at least four members in the case of a meeting of a committee. 

(2)               The Chairman or the chairman of the Committee may require any officer or officers of the Board to attend any meeting of the Board or of a Committee respectively but such officers shall not have the power to vote. 

(3)               At least fourteen clear days before a meeting of the Board and at least ten clear days before a meeting of any of the committees, notice  of  the date, time and place of the intended meeting signed by the Secretary shall be sent to the Central Government and left at or posted to the address of every member of the Board or, as the case may be, of the committee:

 Provided that in case of urgency, a special meeting of the Board or of any of the committees may be summoned at any time by the Chairman, or as the case may be, by the Chairman of the Committee who shall inform in advance the Central Government and the member of the subject matter for discussions and the reasons for which he considers the summoning of such urgent meeting. No ordinary business shall be transacted at such special meetings.

(4)        Notwithstanding anything contained in these  regulations  the Central Government  may also, at any time call a meeting of the Board.

5.                  Agenda : -  The Chairman or chairman of the Committee as the case may be shall cause to be prepared and  circulated to the Central Government and among the members of the Board or any of the committees at least ten days before any ordinary meeting of the Board or of such committee a list of business to be transacted at that meeting. 

6.                  Quorum. – (1) No business shall be transacted at a meeting of the Board unless there are present at least twelve members and no business shall be transacted at a meeting of a committee unless there are present at least four members. 

(2)               If at any time the number of members present in a meeting of any of the committees is less than the required quorum, the person presiding shall adjourn the meeting to a date not later than seven days from the date of the meeting informing the members of the committee of the date, time and place of the adjourned meeting and if the number of members present at such adjourned meeting is less than the required quorum, the members so present shall constitute the quorum. 

7.                  Absence from meetings of a Committee: - Any member other than an ex-officio member of a committee absenting himself from three consecutive meetings without the leave of the Chairman of the Committee shall cease to be a member of that committee. 

8.                  Filling up of casual vacancies - (1) Any casual vacancy in the membership of a Committee shall be filled up by the remaining members of the Committee from amongst the members of the Board. 

(2)               A persons appointed in a casual vacancy shall hold office so long as the member whose place he fills would have been entitled to hold office if the vacancy had not occurred. 

9.                  Presiding over meetings – (1) At every meeting of the Board at which he is present the Chairman shall preside  and in his absence the Vice-Chairman shall preside. If both the Chairman and the Vice-Chairman are absent the members  present at the meeting shall elect one from among themselves to preside over the meeting. 

(2)               At every meeting of any of the Committees the Chairman of the Committee concerned shall preside. If the Chairman of the Committee is absent the members present at the meeting shall elect one from among themselves to preside over the meeting. 

10.              Business by circulation:- (1) Any business which is to be transacted by the Board or a committee may if the Chairman of the Board or of the committee so directs be referred to members (other than members who are absent from India) by circulation of papers. 

(2)               Any proposal  or resolution circulated under sub-regulation (1) and approved by the majority of members who have recorded their views in writing shall be as  effectual and binding as if such  proposal or resolution were decided by the majority of the members at a meeting:

[File No.1-8/85-CA.VI]