REGISTERED No

CHAPTER – V
Powers of the Managing Committee

18. The Managing Committee, subject to provisions of rule 19, shall have the powers to :-

(a) create posts carrying a scale of pay with maximum upto Rs.4500 per month subject to the observance of the orders issued by the Central Government from time to time; and

(b) sanction developmental schemes and incur expenditure on them upto a ceiling of rupees one crore, in each case.

CHAPTER – VI
The Board and its Establishment

19. Establishment of the Board.-

(1) The Board may, subject to availability of funds by inclusion of specific budget provision for the purpose, sanction posts as provided for under sub-section (5) of section 6, if in its opinion such creation of posts is considered necessary for the efficient performance of its functioning :

Provided that funds may also be made available for the purpose by savings under an appropriate head of the budget or by reappropriation with the approval of the Central Government

Provided further that no post carrying a pay or a scale of pay the maximum of which is above Rs. 4500 per mensum subject to the observance of the orders issued by the Central Government from time to time shall be created and appointments made thereto without the previous sanction of the Central Government.

Provided also that proposals relating to emoluments structure, namely, adoption of pay scales, allowances and revision thereof and creation of posts above the level specified under rule 18 would need the prior approval of the Central Government.

(2) Subject to the other provisions of these rules and regulations, -

(a) the Executive Director may make appointments to Group ‘A’ posts with the approval of the Chairman of the Board ; and

(b) the Executive Director may make appointments to Group ‘B’ , ‘C’ and ‘D’ posts.

20. Abolition of posts. – The Board may abolish any post which it is competent to create.

21. Filling of posts by direct recruitment .– All vacancies in the rank of officers carrying a pay, or a scale of pay, the maximum of which is above Rs. 3500 per mensum or in any other posts classified as technical posts, to be filled by direct recruitment, shall be advertised and all vacancies in other ranks shall be notified to the local Employment Exchange concerned and other agencies, in accordance with rules and regulations in force in respect of vacancies under the Central Government and appointments shall be made from among the persons making application in pursuance of the advertisement or the candidates recommended by the Employment Exchange, as the case may be.

22. Filling of posts by promotion.- In filling vacancies by promotion in respect of the categories of posts, referred to in sub-rule(2) of rule 19, the Executive Director shall consider the claims of all candidates eligible for promotion to such posts.

23. Sending persons abroad.- The Board shall not send any officer of the Board or any member of the Board to places outside India without the previous sanction of the Central Government.

CHAPTER – VII
Powers of Chairman, Vice-Chairman,
Executive Director and Secretary

24. Power and duties of Chairman.- The Chairman shall preside over the meetings of the Board and shall exercise such powers for the conduct of the business of the Board as may be vested in him by the Board.

25. Powers and duties of Vice-Chairman .-

(1) The Vice-Chairman shall preside over the meetings of the Board in the absence of Chairman.

(2) The Vice-Chairman shall exercise such powers and perform such functions of the Chairman as may be delegated to him by the chairman.

26. Powers and duties of the Executive Director,-

(1) It shall be the responsibility of the Executive Director to ensure that for carrying out the functions and duties under sub-rule (1) of rule 17, the Board works in close liaison with the State Governments, Union and other agencies, institutions and authorities, such as the Indian Council of Agricultural Research, the Agricultural Universities, Coconut Development Board and other institutions and organisations concerned with the Oilseeds industry and the Vegetable Oils industry and avoid duplication of efforts. It shall also be the responsibility of the Executive Director to ensure that in carrying out the functions and duties under sub-rule (1) of rule 27, proper measures are taken to protect the interests of small farmers and producers so that they may become participants in and beneficiaries of development and growth of oilseeds industry and the vegetable oils industry.

(2) The Executive Director shall exercise administrative control over all departments and officers of the Board.

(3) The Executive Director shall have power to call for documents and records and to inspect or cause to be inspected accounts and places of storage or of business as required under the Act or these rules or as may be considered necessary for discharging properly any of the function of the Board.

(4) The Executive Director shall have power to require the Board or any Committee thereof to defer taking any action in pursuance of any decision taken by the Board or the Committee , as the case may be, pending a reference to the Central Government on such decision.

(5) Where the matter has to be disposed of by the Board or a Committee thereof and decision in respect of that matter cannot wait till a meeting of the Board or the Committee, as the case may be, is held or till completion of circulation of the relevant papers among the members of the Board or the Committee, the Executive Director may take required decision himself with the approval of the Chairman if the matter requires the approval of the Board, and of the Vice-Chairman, if the matter requires the approval of any Committee or the Board.

(6) Where the Executive Director takes such decision with the approval of the Chairman or the Vice-chairman, as the case may be, shall submit the same for ratification by the Board or the Committee, as the case may be, at its next meeting :

Provided that if the Board or the Committee modifies or annuls the decision taken by the Executive Director , such modification or annulment shall be without prejudice to the validity of any action taken before such modification or cancellation.

27. Powers and duties of Secretary.- Subject to such powers and duties as may be delegated by the Chairman, Vice-Chairman and Executive Director, the Secretary shall,-

(1) case all important papers and matters to be presented to the Board as early as practicable;

(2) issue directions as to the method of carrying out the decisions of the Board;

(3) grant receipt on behalf of the Board for all moneys received under the Act;

(4) maintain or cause to be maintained an account of the receipt and expenditure of the Board and also the various registers that may be prescribed for the Board under the Act or these rules;

(5) present an annual draft report on the working of the Board to the Board for approval and submit the report in the form approved by the Board to the Central Government not later than the dates specified from time to time in this behalf by the Central Government for being laid on the table of both Houses of Parliament; and

(6) report to the Executive Director in all administrative matters and in discharge or such other functions as the Executive Director may direct.

CHAPTER – VIII
Finance Budget and Accounts of the Board

28. Budget Estimates,-

(1) The Board shall in each year prepare budget estimates for the ensuing financial year and revised estimates for the current year and shall submit it for sanction to the Central Government on or before such date as may be fixed by that Government. The revised budget when sanctioned shall supersede the original budget and shall be deemed to be the sanctioned budget for the year

(2) No expenditure shall be incurred until the budget is sanctioned by the Central Government and the expenditure has received the sanction of the competent authorities:-

Provided that, pending sanction of the budget by the Central Government, the Board may incur 1/6^th of the expenditure provisions included in the Budget (except new service items).

(3) The budget shall be prepared in accordance with such instructions as may be issued from time to time and be in such form as the Central Government may direct. It shall include a statement of –

(i) the estimated opening balance ;

(ii) the estimated receipts referred to in sub-section (1) of section 12 of the Act ; and .

(iii) the estimated expenditure classified under the following head and sub-heads or such other heads and sub-heads as the Central Government may direct, namely :-

HEADS

(a) Administration ;

(b) development of oilseeds and vegetable oils production including promotion of cooperative efforts among oilseeds growers and assistance for improved methods of cultivation ;

(d) research on oilseeds and vegetable oils and its products ;

(e) extension activities including propaganda and publicity ;

(f) statistics ;

(g) works ; and

(h) miscellaneous.

SUB-HEADS

(a) salaries ;

(b) wages ;

(d) office expenses ;

(e) machinery and equipment ;

(f) materials and supply ;

(g) rents, rates and taxes ;

(h) publications ; and

(i) other charges.

(iv) Programme of activities for the ensuing financial year.

(4) Supplementary estimates of expenditure, if any, shall be submitted for the sanction of the Central Government in such form and on such dates as may be directed by it in this behalf.

29. Accounts of the Board.-

(1) The Board shall maintain accounts of all receipts and expenditure relating to each year and maintain records annually of the receipts and payment account and income and expenditure account and a Balance Sheet in Form ‘A’ , Form ‘B’ and Form ‘C’ respectively. These accounts shall be approved by the Board and submitted to Auditors.

(2) The annual accounts of the Board as mentioned in sub-rule (1) together with audit report thereon, as provided under sub-section (4) of section 14 of the Act shall be submitted annually to the Central Government as soon as possible after the close of the year and in any case not later than the dates specified in this behalf by the Central Government for being laid on the table of both Houses of Parliament.

(3) Without preudice to anything contained in this rule, the Board shall, after the end of each financial year, submit to the Central Government a report in a form to be decided by the Central Government giving a true and full account of its activities, policies and programmes during the previous financial year latest by the 30^th June.

30. Deposit of funds of the Board in banks and investment of such funds.-

(1) Money required for the current expenditure of the Board with the exception of petty cash and surplus moneys shall be kept in a bank account in the state Bank of India or any of the nationalised banks and operated as per requirements and expenditure shall be incurred only after the sanction thereof by withdrawing money from this account.

(2) Funds in the Board’s Pension Fund or Provident Fund not required for current expenditure may be invested in Trustee Securities or Ten Year Treasury Savings Deposit

To balance with Banks

(Indicate all Current/Saving Bank Account in various Banks in detail)

(A) Non-Plan expenditure/(B) Plan Expenditure.

I. Administration.

Cash in hand

Headquarters

Regional Offices

Imprest Balance(Details to be indicated)

Grants received from Central Government

House Building Advance

Conveyance Advance

Festival Advance

T.A. Advance

Medical Advance

Pay Advance

Loans Repaid

Other Advances (Details to be specified)

Suspense Payments Recoverable

Interest on Loans

Sundry Payments Recoverable

Sale of ____________

Income from Farms/Demonstration Centres (Details to be specified)

Miscellaneous receipts (Nature of receipts to be specified viz.

House Rent Recovery, Interest on advances, etc.)

1. Pay of Officers.

2. Pay of Establishment

3. Allowances/Honorarium

4. Contingency/Office Expenses

5. Rent, rates & taxes.

6. Other Charges

7. Travel Expenses

8. Loans

II. Development

III. Improvement of marketing facilities.

IV. Extension Activities.

V. Statistics.

VI. Research.

VII. Works

VIII. Provident Fund/Pension/Leave salary contribution

Total Plan/Non-Plan Expenditure

Expenses on Farms/Demonstration Centre.

Payment of Taxes, etc.

Suspense Receipts Refunded (By Suspense payments)

Cooperative Sundry Recoveries.

Sundry receipt To Suspense Receipts Cooperative Sundry Recoveries Cumulative Time Deposit Recoveries. Life Insurance Corporation Recoveries. Provident Fund Recoveries Income Tax Recoveries.	Cumulative Time Deposit Recoveries Life Insurance Corporation Recoveries. Income Tax Recoveries Provident Fund Recoveries. Miscellaneous Expenses. By Closing Balance with Bank (Bank-wise, Account-wise details to be specified). Cash in hand Headquarters. Regional Offices. Imprest Balance (details to be indicated) Advances (details to be specified item-wise House Building Advance, festival Advance. etc.).
Total	Total
iii. GENERAL PROVIDENT FUND
Receipts	Payment
To Opening Balance (Details of such investment/ Fixed Deposit Bank-wise/Government Scheme/Bonds to be specified security-wise/bond-wise) Subscription from members Recovery of Advances Interest on investment Interest recoverable Suspense receipts refundable.	General Provident Fund Advance Part Final withdrawal Final Settlement Interest granted to Members. Establishment charges Miscellaneous Expenses Suspense (Imprest) Payment Recoverable Closing Balance (details to be specified as in the case of Opening Balance)
Total	Total
	Analysis of closing Balance Subscription Account suspense receipts refundable Excess of interest receipts over payments Less: Suspense Payments recoverable Interest Accrued and credited but not received.
Finance Office Secretary Executive Director

FORM ‘B’
See rule 29(1)

Income and Expenditure Account of the National Oilseeds and vegetable oils development Board for the year ending 31^st March 19-------

Previous Year Figures	Heads of Expenditure	Schedule	Figure for current year	Figure for previous year	Head of income	Schedule	Figure for current year
(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)
To					By
	1. Administration (a) Head Office Salaries Wages Travel Expenses Office Expenses Rent, Rates & Taxes Other Charges (b) Regional Office Salaries Wages Travel Expenses Office Expenses Rent , Rates & Taxes Other charges. II. Development Schemes Grants to State Government (Details to be mentioned by a schedules) Grants to others (details to be mentioned by a schedule) III. Improvement of Marketing facilities. IV. Research V. Extension Activities. (a). Publicity (b). Others. VI. Statistics. VII. Works. VIII. Miscellaneous IX. Machinery & Equipment X. Material & Supply XI. Insurance Excess of income over Expenditure.				1. Grants received from Government of India 2. Receipts from Publication. 3. (a) Sale of ------- (b) Sale of ------ 4. Miscellaneous receipts. 5. Interest on loans. Excess of Expenditure over income.
	Total				Total
Finance Officer Secretary Executive Director

FORM ‘C’
See Rule 29(1)

NATIONAL OILSEEDS AND VEGETABLE OILS DEVELOPMENT BOARD
Balance Sheet as on

Figure for previous year	Liabilities	Schedule	Figure for current year	Figure for previous year	Assets	Schedule	Figure for current year
(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)
	Loan from Central Govt. Balance as on Add. Loan taken during the year Less payments Net Staff Provident Fund Less GPF pending investment Net Amount Outstanding Rent, rates & taxes GPF-Interest Investment Addl –Emoluments Compulsory Deposits Other items (details to be specified) Pre-paid receipts Excess of Income over Expenditure Excess of Income over expenditure as per last Balance Sheet Add Excess of income Over expenditure during the current year				Closing Balance Permanent Advance Head Office Regional Offices Other Advances Head Office Regional Offices Cash in hand Head Office Regional Offices Cash at Bank Head Office Regional Offices Outstanding receipts Private Trunk Call Charges Interest on loans receivable Other receipts Pre-paid expenditure Telephone rent Building rent Other items (Details to be specified) Loans if any Advances Conveyance advance. Festival Advance Flood Advance. House Building Advance Advance in gratuity Pay Advance I. A. advance Other advances Staff Provident Fund Investments Other Assets. Building Car Jeeps Other Vehicle Furniture & Fittings Implements & equipments
	Total Grand Total				Total Grand Total
Finance Officer Secretary Executive Director

Footnote :

Principal notification No. GSR-207 (E) dated 8^th March, 1984, issued in exercise of the Powers conferred by Section 18 of the National Oilseeds and vegetable Oils Development Board Act, 1983(29 of 1983), published in the Gazette of India (Extraodinary), Part II, Section 3, Sub-Section (i) dated the 9^th March, 1984.

[No. File No.1-53/85-CA.VI]

S.V.GIRI, Additional Secy.

The National Oilseeds and Vegetable Oils Development Board (Amendment) Rules, 1990

CHAPTER – V Powers of the Managing Committee

CHAPTER – VI The Board and its Establishment

NATIONAL OILSEEDS AND VEGETABLE OILS DEVELOPMENT BOARD

Receipts

Payment

FORM ‘B’ See rule 29(1)

FORM ‘C’ See Rule 29(1)

CHAPTER – V
Powers of the Managing Committee

CHAPTER – VI
The Board and its Establishment

FORM ‘B’
See rule 29(1)

FORM ‘C’
See Rule 29(1)